Kanban Board

Kanban view transforms your work items into visual columns. Each column represents a value of the field you're grouping by — statuses, priorities, sprints, epics, or any custom select field. Drag items between columns to update their value instantly. At a glance, you can see where work is piling up, what's blocked, and what's flowing smoothly.

The Basics

Switch any view to kanban mode in view settings (View Settings → View Type → Kanban). The same grouping, filtering, and display mode settings apply — just presented as columns instead of rows.

Each column represents one value of the group-by field. Items appear as cards inside those columns. Drag a card from one column to another to update the field value.

Tip: Kanban and table views share the same settings. Switch between them without losing your grouping or filters — it's the same view, just a different visualization.

Column Layout

Column Headers

Each column header shows:

  • The value name (e.g., "In Review", "High Priority", "Sprint 14")
  • The value's color (matching the configured color for that option)
  • The item count for that column

Headers are color-coded to match the field value — status colors, priority colors, or custom field option colors.

Column Scrolling

Each column scrolls independently. If a column has more items than fit on screen, scroll within that column without affecting others. This lets you work in a tall "In Progress" column without losing your place in adjacent columns.

Empty Columns

Empty columns are shown by default so you can drag items into them. You can choose to hide empty columns in view settings to reduce visual noise.

Cards

Customizable Card Fields

Each card shows the item title plus a set of additional fields you configure. Choose which fields appear on cards in View Settings → Card Fields. Common card fields:

  • Priority (color-coded badge)
  • Assignee (avatar)
  • Sprint
  • Estimated hours
  • Custom fields (e.g., Epic, Team, Product)

Fewer fields = cleaner cards. More fields = more context without opening each item.

Tip: For a daily standup board, configure cards to show only assignee and priority. For a design review board, show design status and the Figma URL. Different views, different card fields — same items.

Opening an Item

Click any card to open the item detail panel on the right side. Edit any field, read the description, view activity, add comments — all without leaving the board.

Creating Items in a Column

Click + Add item at the bottom of any column to create a new item pre-assigned to that column's value. For example, adding an item in the "High" priority column creates a High priority item automatically.

Drag and Drop

Moving Between Columns

Drag any card to a different column to update the grouped field value. The change is applied immediately — no save button. If you're grouped by status, dragging to "Done" marks the item as Done. Grouped by sprint, dragging moves it to that sprint.

Reordering Within Columns

Drag cards up or down within a column to change their sort position. If your view is sorted by a field (e.g., priority), manual reordering may be disabled.

Reordering Columns

Drag column headers left or right to reorder the columns. This is useful when you want your most-used statuses front and center.

Best Use Cases

Kanban excels when you want to see flow and distribution at a glance:

  • Status workflows — See all your in-progress items, review what's blocked, celebrate what's done
  • Design reviews — Columns by Design Status (Not Started, In Progress, In Review, Approved)
  • Phase-based tracking — Columns by Pipeline stage (Backlog, Ready, In Review)
  • Priority triage — Columns by Priority to see urgency distribution across the team
  • Sprint planning — Columns by Sprint to drag items in and out
  • Team workload — Group by Assignee to see each person's item count

Grouping for Kanban

Any groupable field works as kanban columns:

  • Built-in fields: Status, Priority, Stage, Design Status, Sprint, Pipeline, Assignee
  • Custom select fields: Epic, Product, Team, Release, Category — any field with "Can be used for grouping" enabled

Tip: Group by "Team" on a kanban to instantly see workload distribution across Backend, Frontend, and Data Science. Group by "Epic" to see story-level progress per initiative.

Filtering in Kanban

All filtering options (quick filters, query builder, sprint filter, person filter) work the same as in table view. Filtered-out items simply don't appear on the board. Apply a sprint filter to your kanban to show only this sprint's items across all status columns.

Switching Between Kanban and Table

Switch between view types without reconfiguring anything:

  1. Open View Settings (gear icon)
  2. Change View Type to Table or Kanban

The grouping, filters, and display level remain the same. Your kanban becomes a grouped table with one click.

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